The Best Laser Printer for Small Businesses & Office Use

We’re living in an increasingly paperless world. Letters are sent in milliseconds via email instead of the actual mail, while files are stored or transferred using external hard drives and cloud services. People send messages via text instead of via physical memos. This paperless revolution has mostly been a positive development. Information is able to spread and be absorbed at an exponentially faster rate, and both individuals and businesses are generally able to become far more successful and productive over the long run. Still, there are plenty of times when you need a physical piece of paper in order to get the job done. This is especially true in small businesses or home offices, where printouts of everything from tax forms to editing proofs often require a hard copy. These needs are, of course, compounded if you work in a visually creative environment, where seeing things on a physical piece of paper is far more beneficial in terms of accuracy and layout than viewing your work on a digital screen. Because of all of this, people still need to own a printer, and a laser printer remains the most reliable and accurate printer in the world. No small business or home office should be complete without one. With that in mind, here are some of the best small office laser printers you can find on the market in 2022.

01 Canon imageCLASS MF743Cdw

The Canon imageCLASS MF743Cdw is an excellent laser printer for office use or small businesses because it can handle a heavy workload and boost your overall productivity. It features the brand’s signature engine technologies and reliability that efficiently help you get the job done. It’s easy to navigate through the different functions of the printer because it comes with a 5-inch color touch screen that’s responsive and user-friendly. Users can print documents by connecting their computers via Wi-Fi or USB cable. You can also conveniently connect the printer to your mobile devices through a Wi-Fi Direct hotspot. The printer doesn’t only print because it can also scan, copy, and fax. It even has a unique rapid two-sided scanning feature that allows you two scan both sides of your paper in one go. It can scan 51 black/white images per minute and 27 colored images per minute. Aside from two-sided scanning, it also supports two-sided printing. It has a maximum print speed of 28 PPM. This printer might not be the cheapest, but it offers top-notch cost efficiency in the long run. It uses a high-capacity all-in-one cartridge that can print up to 3,000 pages before you have to replace it. The printer stores documents in its short-term memory, so you don’t have to worry about losing any confidential information. It comes with an automatic document feeder that can store up to 50 sheets of paper. You will also have an administrator account to access security settings only you have control over. The Canon imageCLASS MF743Cdw uses less energy than other printers because of its low-melting-point toner nad fusing technology. The printer is ENERGY STAR certified and rated EPEAT Silver, and users can toggle different settings to save even more energy and paper. Customers will receive a 3-year limited warranty upon purchase.

Cons

  • Bulky design

Specification

  • Price $688.28
  • Connectivity Technology Wireless, Wi-Fi
  • Sheet Size 3 x 5, 8.5 x 14
  • Printing Technology Printing Technology
Canon imageCLASS MF743Cdw

02 HP Color LaserJet Pro MFP M479fdw

HP Color LaserJet Pro MFP M479fdw

The HP Color LaserJet Pro MFP M479fdw prints fewer pages than the Canon imageCLASS MF743Cdw before its black toner runs out, but its scanning resolution is better, and it can scan your documents significantly faster. The printer supports wireless printing, and it’s also a scanner, copier, and fax machine. It features HP Wolf Pro Security, so all your data will be safe from any cyberattacks. This laser printer is excellent for those who want to be more productive because it can automate steps in your workflow. It has a customizable 4.3-inch touchscreen control panel where you can save your automated workflow settings. Users can use a USB connection to print from their PCs or laptops, but you can also use Wi-Fi Direct to print from your smartphones or tablets. You don’t have to worry about getting paper each time you need to print because the printer comes with a 50-sheet automatic document feeder and 250-sheet input tray. Like its rival from Canon, the HP Color LaserJet Pro MFP M479fdw also supports two-sided printing and scanning. The printer has a maximum print speed of 28 pages per minute for colored and black/white documents. The printer comes with four preinstalled Introductory HP LaserJet Toner cartridges, so you can immediately start printing out of the box.

Pros

Cons

  • High running costs
  • Hefty price tag

Specification

  • Price $983.26
  • Connectivity Technology Bluetooth, Wi-Fi, USB
  • Sheet Size 3 x 5 to 8.5 x 14, Letter, Legal, Envelope
  • Printing Technology Laser
HP Color LaserJet Pro MFP M479fdw

03 HP LaserJet Pro M404dn

HP LaserJet Pro M404dn

If you need a less expensive printer and will mostly print black-and-white documents only, you can go for the HP LaserJet Pro M404dn. This monochrome printer promises high-quality prints, and it features HP Wolf Pro Security for top-notch data protection. This printer is excellent for those who like working at a fast pace because it can print up to 40 pages per minute. It supports two-sided printing that will allow you to save a ton of time. Unfortunately, this printer doesn’t come with a fax machine, scanner, or copier. The HP LaserJet Pro M404dn has a 250-sheet input tray, but it doesn’t have an automatic document feeder. This printer features enhanced energy efficiency that is terrific for the environment. Users can use the HP 58A and 58X toners for this printer. The 58A offers a yield of up to 3,000 pages, while the 58X reaches up to 10,000 pages. The printer supports hi-speed USB 2.0 and Ethernet connectivity options, but it lacks wireless connectivity support. A unique feature the printer has is its Alexa compatibility, so you can use voice control for a more convenient operation. HP includes a one-year limited warranty with the printer, and customers get free access to their 24/7 HP web support. Users can print right off the bat because the printer gets delivered to you with a free preinstalled HP 58A Black LaserJet Toner Cartridge.

Specification

  • Price $369.00
  • Connectivity Technology Bluetooth, USB, Ethernet, Default_no_selection_value
  • Sheet Size 3 x 5 to 8.5 x 14, Letter, Legal, Envelope
  • Printing Technology Laser

Brother MFCL2750DW

For those looking for a fast laser printer with low running and maintenance costs, the Brother MFCL2750DW is the perfect option for you. It can print, fax, scan, and copy. This printer will save you a ton of time because of its two-sided printing, scanning, and copying, which allow you to save money, paper, and energy. You can even save on toner costs thanks to its Toner Save Mode. The printer is reliable for those with small businesses because of its impressively quick print speed of 26 pages per minute. It even comes with a 50-sheet automatic document feeder for added convenience. You can print your documents straight from your computers, tablets, and smartphone because of its wireless connectivity. You don’t need to connect to a network to print wirelessly because of its NFC technology. For those who want to keep it old-school, you can connect devices through its USB or Ethernet ports. The printer comes with a 2.7-inch color touchscreen, and you can use it to print files from Cloud services like Google Drive, Dropbox, Evernote, etc. The Brother MFCL2750DW uses high-capacity toner cartridges with a maximum page yield of 3,000 pages. This printer can only print black-and-white documents, so this won’t be for you if you need colored prints.

Pros

Cons

  • No colored printing
  • Can’t expand input tray

Specification

  • Price $351
  • Connectivity Technology Wi-Fi
  • Sheet Size 8.50 x 11, 8.50 x 14, 8.30 x 11.70, 5.80 x 8.30, 4.10 x 5.80, 7.25 x 10.50, 4.30 x 8.60, 3.37 x 9, 3 x 5
  • Printing Technology Laser

05 Canon ImageCLASS MF236n

Canon ImageCLASS MF236n

The Canon ImageCLASS MF236n is an attractive deal because you get an all-in-one laser printer for $199. This printer was designed for small/home offices, but you have to keep in mind that this printer can’t print colored documents. It features a maximum paper capacity of 250 sheets, a 1-sheet multipurpose tray, and a 35-sheet simplex automatic document feeder. It can print up to 24 pages of black-and-white documents per minute, so you can expect outstanding productivity. The printer is perfect for those who are conscious about their money because, aside from a low upfront cost, it has an Energy Saver Mode that only makes it consume around 1.3 watts of power. The Canon ImageCLASS MF236n uses Ethernet connectivity, but you can also print straight from your mobile devices via Google Cloud Print, Apple AirPrint, Mopria Print Service, and Canon PRINT Business. The toner used by the printer is the Canon 137 toner cartridge, worth $84, and the cost per page is 3.3 cents. Users can also opt for a more budget-friendly compatible Canon 137 toner replacement worth $19.99 and would bring down your cost per page to 0.83 cents.

Cons

  • High running costs
  • Needs more wireless connectivity options
  • Lacks 2-sided scanning and printing

Specification

  • Price $199
  • Connectivity Technology Ethernet
  • Sheet Size 8.5 inch x 14
  • Printing Technology Laser

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