Best Publishing Software (2024) for print and digital content

Best Publishing Software (2024) for print and digital content


Due to the fact that there are so many options available, selecting the right desktop printing software can be a difficult endeavour. These program, which are sometimes called DTP software, are very important in graphic and print design because they let you make plans that look great. Even though a lot of DTP tools cost money, there are some great ones that are free.

It’s important to know that word writing software and desktop publishing software are not the same, even though they both work with text. Word processors are good at making text papers, but DTP software goes one step further by making the text interesting to look at. It’s about making sure the shape fits the purpose, whether you’re making brochures, signs, eBooks, or even digital and printed cover art.

Desktop printing software comes in handy for projects where the way the content looks is just as important as the content itself. These tools give you the freedom and accuracy you need to make your ideas come to life, whether you’re laying out a standard book, designing printed stationery, or making eye-catching graphics for your digital media. Digital layouts are also possible, but print-based design is what it’s really good at. This makes it an essential tool for anyone who works as a graphic artist or loves print.

Best Publishing Software Comparison Table

Desktop publishing software lets users develop and publish professional page designs and printed products. These program arrange text and visual files for print and digital publications like magazines, blogs, eBooks, newspapers, and other online publications. A collection of predefined templates and straightforward functions that require no customization make desktop publishing solutions perfect for all designers, from beginners to experts.

Feature Adobe InDesign Canva Microsoft Publisher Affinity Publisher 2 VistaCreate
Focus Professional desktop publishing User-friendly graphic design Basic desktop publishing Professional desktop publishing Social media graphics & basic design
Learning Curve Steeper Easiest Easy Moderate Easy
Templates Large library, customizable Huge library of pre-made templates Limited library Large library, customizable Large library of pre-made templates
Design Tools Advanced features for layout, typography, and prepress Drag-and-drop interface with basic design tools Basic layout and design tools Advanced features similar to InDesign Drag-and-drop interface with basic design tools
Collaboration Limited built-in features Integrates with cloud storage and allows team commenting Limited built-in features Limited built-in features Limited built-in features
Output Formats High-quality print and digital formats JPG, PNG, PDF, SVG PDF, XPS High-quality print and digital formats JPG, PNG, PDF, SVG

Best Publishing Software

A desktop publishing system can make designs and text and pictures with good typography, which makes the papers better overall. Desktop printing software that works well increases output while cutting down on production time and cost. Buying a desktop publishing tool is the best way to get papers that look professional without having to spend a lot of money on big printing presses.

Adobe InDesign

Feature Description
Professional Layout Offers sophisticated layout tools for print and digital
Integration Seamless integration with other Adobe Creative Suite apps
Customization Allows for extensive customization of design elements
Typography Advanced typography features for precise text control
Visit Website

Adobe InDesign lays out and designs pages professionally and is the clear winner. Because it has so many strong features, users can make complex tasks like magazines, brochures, and posters with the most freedom and power. But keep in mind that learning InDesign might take longer because it has a bigger learning curve and you need an Adobe Creative Cloud (CC) permit to use its features.

The Good

  1. Industry-standard software for layout design
  2. Integration with other Adobe products
  3. Extensive customization options

The Bad

  1. Steep learning curve for beginners
  2. Requires subscription for continuous access


Best Publishing Software

Feature Description
User-Friendly Interface Intuitive drag-and-drop design tools for beginners
Templates Offers a wide range of customizable design templates
Collaboration Allows for easy collaboration on design projects
Accessibility Accessible on various devices with cloud-based storage

This website is great for both new and regular visitors because it’s simple to use. It has an enormous collection of ready-made models, drag-and-drop tools, and many design elements, so it’s great for making pictures for social media, talks, and simple flyers. You can use the basic tools for free, but you have to pay for a subscription to use the more powerful ones.

The Good

  1. Easy-to-use interface suitable for beginners
  2. Abundance of design templates
  3. Collaboration features enhance teamwork

The Bad

  1. Limited advanced design capabilities
  2. Some features may require a premium subscription

Microsoft Publisher

Best Publishing Software

Feature Description
Integration Seamlessly integrates with other Microsoft Office apps
Familiar Interface Familiar interface for users accustomed to Office suite
Versatile Templates Offers a variety of templates for different projects
Print and Digital Capable of designing for both print and digital mediums

The Microsoft Publisher application is a basic software that is included in certain Microsoft Office suites. You can use it to make projects that are simple and quick to complete, such as flyers and magazines. The number of capabilities that it offers may not appear to be as wide as those offered by professional design tools such as InDesign.

The Good

  1. Integration with other Microsoft Office apps
  2. Familiar interface for Office users
  3. Versatile templates for various projects

The Bad

  1. Limited advanced design features
  2. Compatibility issues with non-Microsoft platforms

Affinity Publisher 2

Best Publishing Software

Feature Description
Professional Layout Professional layout tools for print and digital media
Affinity Ecosystem Seamless integration with other Affinity products
Precision Control Offers precise control over design elements and text
Non-Destructive Editing Non-destructive editing preserves original content

The Affinity Publisher software stands out. Affinity Publisher is an intriguing option for designers who prefer advanced tools but do not want to subscribe to a model because it only requires a one-time fee and provides access to a large number of professional capabilities for layout and design.

The Good

  1. Professional-grade layout tools
  2. Integration with other Affinity products
  3. Precision control over design elements

The Bad

  1. Smaller user base compared to industry giants
  2. Learning curve for those unfamiliar with Affinity products


Best Publishing Software

Feature Description
Online Design Tool Web-based design tool accessible from anywhere
Templates Offers a variety of design templates for different needs
Collaboration Allows for team collaboration on design projects
Branding Solutions Provides tools for creating consistent brand visuals

VistaCreate provides users with a wide variety of graphics templates and design elements that may be utilised for the purpose of developing marketing materials, presentations, and graphics for social media platforms. In general, the decision between various design tools is ultimately determined by the preferences of the individual, the level of expertise they possess, and the requirements of the project.

The Good

  1. Accessible online design tool
  2. Abundance of design templates
  3. Collaboration features for teamwork

The Bad

  1. May lack some advanced design features
  2. Interface may feel cluttered for some users

Making the Right Choice for Your Publishing Needs

To market your work efficiently and meet your goals, you must carefully evaluate many essential elements when choosing a publisher. Follow this step-by-step process to make an informed choice:

  1. Start by defining your publication goals and priorities. Choose traditional, self-publishing, or hybrid publishing. Creative control, royalties, distribution, and marketing assistance matter.
  2. Research Publishing choices: Compare publishing choices and their advantages and cons. Find out about traditional, independent, self-publishing, and hybrid publishers. Think about reputation, track record, services, and finances.
  3. Evaluate Your Manuscript: Assess its preparedness and quality. Consider whether your novel meets the publisher’s acquisition criteria and genre preferences for traditional publishing. If self-publishing, get your manuscript properly edited, formatted, and designed.
  4. Understand Publishing Models: Learn about publishing models and their effects. Traditional publishing involves pitching literary agencies or publishers your novel. Self-publishing gives you full creative freedom and ownership of your work but demands full publishing management. Hybrid publishing combines self-publishing with traditional publication.
  5. If you’re considering traditional publishing, explore literary agents and publishers in your genre. Look for successful publishers or platforms with positive author reviews and clear publishing methods.
  6. Check Publishing Contracts: Before accepting publishing offers or self-publishing, read publishing contracts. Watch out for rights, royalties, advance payments, termination clauses, and hidden fees. Consult a literary attorney or publishing specialist to preserve your rights.
  7. Budget Consideration: Assess your publishing budget. Traditional publishing rarely requires upfront costs, but self-publishing and hybrid publishing may require editing, cover design, formatting, printing, and marketing. Choose your publication budget and prioritise expenses.
  8. In the end, trust your instincts and intuition while making publishing decisions. Your publication path and partner should match your creative vision, ambitions, and beliefs. If something feels wrong, ask questions, negotiate, or look for alternatives.
  9. Plan for Marketing and Promotion: No matter your publishing path, you must spend time advertising your book. Create a marketing plan to establish an author platform, engage readers, use social media, secure media attention, and attend book events and signings.

Questions and Answers

What program is better than Publisher?

When looking for alternatives to Microsoft Publisher, templates and papers are also important things to think about. The options on our list, which includes Canva, Adobe InDesign, QuarkXPress, and Marq, were chosen by reviewers as the best overall alternatives and competitors to Microsoft Publisher.

Is Publisher being phased out?

Up until October 2026, you can keep using Publisher the way it is now. When Office LTSC 2021 ends of support in October 2026, support for the permanent version of Publisher will also end. From that point on, Microsoft 365 users will not be able to use Publisher.

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